FUSE Cycle 8 Guest Investigator Programs Budget Instructions
Budgets are due
on 30 June 2007
(revised 6 June 2007)
These
budget instructions apply only to FUSE Cycle 8 U.S. Principal Investigators
(PI) affiliated with U.S. institutions, and U.S. CoIs
on foreign proposals, who received notification of an award from NASA. An
official budget must be submitted through NSIPRES in order to issue a grant or
contract to your organization.
Other
FUSE investigators who need to submit or resubmit a budget for a FUSE program
should follow the instructions at http://fusegi.pha.jhu.edu/fuse/coibudguide.html.
In
order to issue a grant for a FUSE Cycle 8 program, a budget should
be submitted through the NASA NSPIRES system
(http://nspires.nasaprs.com) by an official authorized to legally bind your
organization. This is the same system
used to submit the Phase 1 (scientific) proposal in September 2006. Budgets
should be received in the NSPIRES system by June 30, 2007. A signed paper copy of your NSPIRES cover
sheet and budget must also be sent to NASA Goddard Space Flight Center
(details below). The budget must not
exceed the amount indicated in the award letter from NASA HQ.
Funding
is generally awarded as a grant for a one-year period following the acquisition
of the first data for the observing program. The grant will originate at NASA’s
Shared Services Center (NSSC) at NASA’s Stennis
Center; only grants will be issued by NSSC.
(PIs at for-profit organizations will continue to receive contracts
issued by NASA’s GSFC.) After your grant
is started at GSFC and forwarded to NSSC, it will be possible to determine its status by accessing
http://www.nssc.nasa.gov/grantstatus/
. Other contacts include
877-677-3123 (phone), 1-866-779-6773 (fax), and
nssc-contactcenter@nasa.gov (email).
Costs should not be incurred on this project prior to
authorization by the NSSC Grants Officer.
Following
the completion of your research, a Final Report will be due to NASA at an
address that will be given in the grant award letter. This report should describe the progress made
during the grant and the most important results of the research effort. A copy of the Final Report should also be
sent to Dr. George Sonneborn, FUSE Project Scientist,
NASA’s Goddard Space Flight Center, Code 665, Greenbelt, MD 20771, or by email
to george.sonneborn@nasa.gov.
Budget Submission Through NSPIRES
At
the NSPIRES page (
http://nspires.nasaprs.com ), login with
your userid and password and then click on
“Proposals”, and then on “Create Proposal.”
Create Proposal - There are two slightly
different sets of instructions for submitting FUSE Cycle 8 budgets, depending
on certain facts about the budget PI, as described below.
1)
If the budget PI and submitting U.S. institution are the same as for
the Step 1 proposal, do the following:
Select “Prior-phase proposal” and click “Continue
Select your FUSE Cycle 8 proposal title and click
“Continue.” The data from the Step 1
proposal Cover Page will be used to populate the Cover Page fields for the Step
2 proposal you are submitting. If asked if you want to transfer your Step 1
proposal document (the Step 1 pdf file), answer “NO”
and/or “delete file.” NSPIRES already
has your proposal document as part of the Step 1 record. Answering “yes” to
this question would create a duplicate proposal.
2)
If the budget PI and/or the U.S. institution submitting the budget
is different from that of the Phase 1 proposal,
follow these steps to create a new “proposal” in NSPIRES. This category includes
a.
U.S. PIs who may have changed institutions after submitting the
Cycle 8 proposal,
b.
the budget PI is an administrative PI at the same institution as
the Phase 1 PI, and
c.
U.S. Co-Is of non-U.S. proposals.
In this case, the U.S. Co-I would have received a FUSE Cycle 8 award
letter to qualify for such funding.
Select “Solicitation” and click “Continue”
Select “FUSE GI Cycle 8” (about half way down the list)
and click “Continue” at the bottom of the page.
This brings you to the Create Proposal page.
To avoid duplicate proposal titles, enter the complete, exact
title of the Step 1 FUSE Cycle 8 science proposal for which you are submitting
a budget, appending one of the following: “- PI proposal”; “- Admin-PI
proposal”; or “- Co-I proposal” as appropriate and then click “Continue”
Select the submitting organization (your ‘affiliation’)
and click “Continue.” If your correct
organization is not listed, you will have to update your NSPIRES affiliation.
Click “Continue” after confirming that the organization
displayed is the one to be linked to your proposal. Finally click “Save” to confirm your proposal
creation.
Cover Page - The cover page sections
can now be edited (click on each individual section, then when the information
comes up click on “Edit” for each subsection, then “Save” (subsection) or “OK”
(section) when done). You can check to
see if NSPIRES is happy with your entries by clicking on “Check Elements” on
the “View Proposal” page. The Cover Page sections are:
Proposal Summary - Paste in the abstract used for the Step 1 science
proposal, if it is not already entered.
Business Data - Fill in as appropriate for your organization. Please do
not use a start date before August 1, 2007 - if you are submitting a
budget for an observing program August 1 should be fine to use as a placeholder
start date unless you prefer a later date.
Under Application Information, for Application Proposal Identifier,
please use the proposal number in your award letter (e.g. FUSE8- 0023). If you are the US PI for funding of a
non-U.S. PI proposal, list the Step 1 PI as a Co-I, with a description of
“Co-I/Science PI.” For “Other Project
Information”, it is important to indicate the FTE level for NASA civil servants
if they are to participate (and be paid!).
This does not reduce the size of your grant.
Budget -
Provide the budget data in the usual categories (personnel,
equipment, travel, other direct costs, indirect costs, etc.).
Program Specific Data – The only question here is to provide the name and
organization of the Step 1 PI, if he/she is different from the Step 2 PI.
A
few details:
1)
On direct labor (Senior/Key Personnel, Section A and
Other Personnel, Section B), if you want to enter money for an
individual, you MUST provide both requested salary and fringe, since the system
calculates the total based on those numbers.
2)
If anything is entered under Indirect Costs (Section H), the text field for
Cognizant Federal Agency must not be left blank
(the word "none" is acceptable, but there must be something in
the field).
3)
The “Key Personnel" and “Other Personnel” sections are only used to
request funds for individuals at the PI institution. Any money for team members at other
organizations, to be funded through the PI’s organization, should be shown in
one of two places in "Other Direct Costs":
a) on row 5, subawards for funds to
non-federal organizations
and/or
b) rows 8-10 for funds to
another NASA Center, JPL, or other federal organization. Then totals in these rows should not be
burdened in the Overhead area because they are direct funding by NASA.
Important note: U.S. Co-Is for U.S. proposals should follow
the other instructions listed above in order to have a grant issued directly
from NASA to the Co-I’s organization.
4)
Team Members - Co-I’s may be identified,
whether or not they receive any funding from NASA. A non-U.S. PI should be indicated here as
Co-I/Science PI. It is not
necessary to submit CV and proposed/pending support, although NSPIRES will fuss
about your omitting that information.
Attachments
Only
one attachment is required for FUSE Cycle 8 budget submission – a Budget
Narrative. This is submitted as a .pdf file attachment.
It does not need to be terribly detailed, but it should include textual
information to support the budget numbers submitted (your institution may
require more info):
All
proposals
must include a narrative summary of the responsibilities of the various
investigators taking part in the observing program.
The
following may be provided as appropriate for the budget being submitted:
Basis for direct labor costs, including individual levels
of effort and rates for the personnel involved.
Description of equipment and
other costs. Materials, computer
services, hardware and software license and maintenance costs, if any. Items
less than $500 may be grouped, but individual items over $500 should be
itemized. Explain the need for items
costing more than $5,000.
Travel costs - itemize trips. In general, only one trip
per team member to a professional society meeting or scientific conference will
be supported.
Overhead rates and costs.
Briefly explain cost rate(s) and base(s) as approved by the cognizant Federal agency, including the effective period of
the rate.
Proposed contributions from
any cost-sharing plan to offset costs of items 2 - 6 above. If cost sharing is based on
specific cost items, identify each item and amount.
Please
note that total cost of support requested from NASA should not exceed the
amount indicated in the FUSE Cycle 8 award letter from NASA Headquarters.
No
other attachments are required. NOTE: Do
not submit or attach a copy of the science proposal. NASA already has this from Step 1.
Once
your submission is ready, it must be “released” to your organization for
submission to NASA; the submission cannot be done by the budget PI. It is prudent to give your organization
several days before the deadline to complete the submission. The authorizing official at your organization
will be able to print the Cover Pages and budget justification.
A
printed and signed version of the complete NSPIRES submission must also be sent
to by July 6, 2007:
Dr. Michael E. Van Steenberg
FUSE Deputy Project Scientist
NASA’s Goddard Space Flight Center, Code 606
Building 28, Room N124
Greenbelt, MD 20771
Grant
processing for your proposal cannot begin until the hard copy of the budget is
received at NASA’s Goddard Space Flight Center.